The Quesnel Olde Time Farmers’ Market is organized and managed by Harvest, a non-profit society of local agricultural producers.
The purpose of the Market is to benefit both producers and consumers: the Market provides a convenient and inexpensive place for producers to sell directly to consumers; and, it provides a convenient place for consumers to buy truly fresh, good quality, local products, at reasonable prices, directly from the person most knowledgeable about their production.
Vendors should be aware that consumers often visit the Market for more than just a particular product. They also may be implicitly purchasing: entertainment or diversion; the market experience; something locally produced; education or information; or, the opportunity to build their community by strengthening its economic base. This makes the Market’s overall atmosphere and character important.
MARKET RULES AND GUIDELINES FOR VENDORS
1. Market Schedule: Harvest creates the Farmers’ Market at times, and in locations, as conditions allow. The schedule of markets, including operating hours and locations, is reviewed annually. The currently anticipated schedule is attached to these rules. Harvest may create new markets, or close markets, without notice. If in doubt, vendors should contact the President or Market Manager.
2. Market Manager: The Market operates under the authority of a Market Manager appointed by the Harvest executive. If necessary the President, or some other designated member, can perform the functions of the Market Manager.
3. Manager’s Authority: The Market Manager has the authority to interpret these rules, and enforce them by the appropriate means. This includes advice, warnings, and the exclusion of vendors, and having any other person removed from the Market premises for cause.
4. Appeal: Decisions of the Market Manager may be appealed to a committee of the Harvest Executive consisting of the President and any two board members.
5. Harvest Reserves Right: Notwithstanding clauses 3 and 4, Harvest reserves the right to refuse or approve any vendor, product, or practise as a majority of members decides is in the interest of the Market.
6. Membership in Harvest: For insurance purposes, all vendors must become Harvest members. To encourage participation, non-profit vendors and small vendors may be required to pay this one-time only fee in lieu of a booth rental fee.
7. Qualifying Products: Produce sold must be locally grown at the vendor’s farm. Wild goods must be from the local region. Processed goods, craft goods, the product of artisans, and services must be made, or performed, by the vendor, or by the vendor’s own family, or from material produced on the vendor’s farm. Craft goods and the product of artisans should be original, unique and hand-made.
8. Goods Not Permitted: Second-hand goods, flea market goods, goods purchased for resale and consignment goods are not permitted.
9. Questionable goods: Where there is a question whether goods qualify under clause 7, or whether a good may be not permitted by clause 8, a determination will be made by a Harvest committee constituted for this purpose. Information about applying to the committee can be obtained from the Market Manager.
10. Other Non-conforming Products: Notwithstanding clauses 7 and 8, vendors from outside the region may apply to the Market Manager, before a market day, for approval to sell at a Market. Local vendors may apply to the Market Manager for approval to sell an occasional good or service normally not permitted under clauses 6 and 7. In deciding whether to grant approval in either case the Market Manager will weigh the following:
- If the issue should be decided by the Harvest committee under clause 9;
- The item’s nature, and whether it adds to an agricultural character;
- Whether the consumer already has a good choice of this item at the market applied for, e.g. Saturday, Tuesday, or Christmas market;
- Whether the availability of the item will attract consumers to the market, or make the market experience more pleasing;
- Whether increasing the number of booths will materially affect the Market’s character by markedly decreasing the ratio of producer-vendors;
- Whether the proportion of space, or presence, devoted to the item at the vendor’s booth is disproportionate;
- Whether the vendor has shown a prior commitment to the Market by becoming a member of Harvest;
- Whether the sale of the item can add to the economic benefit of a Harvest member, or of the members generally, without materially affecting the Market’s economic health or character.
11. FOODSAFE: Vendors selling foods covered by the Ministry of Health guidelines should have a FOODSAFE Certificate, and display it at their booth. Copies of the guidelines are available from Harvest.
12. Booth Location: Vendors are required to check in with the Market Manager who will assign booth locations. Harvest members who book for a minimum of 12 Saturday summer markets are eligible for a reserved space each week. If a vendor with a reserved space is not attending the next market, the Market Manager must be notified so the space can be occupied in an orderly manner.
13. Set Up: Vendors should be present at least 15 minutes before opening, and be completely set up by the opening time set for that Market. Late arriving vendors should be prepared not to have their regular space, to be denied a place, to be required to set up in a location not interfering with the flow of customers, or to set up so as not to detract from market activities.
14. Front Lines: Booth frontages must not extend beyond a pre-established frontage line.
15. Cleanliness and Clean Up: Vendors must maintain the space assigned to them in a clean and sanitary condition during the market. When vacating the space, the vendor must remove all equipment, produce, containers, trimmings and refuse.
16. Early Departure: Vendors who sell out must notify the Market Manager before removing their booth. Vendors may leave early if doing so does not compromise public safety, interfere with other vendors, the flow of consumers through the market, or give the impression that the market as a whole is closing. Early departure is more easily arranged at outdoor markets, and from certain locations within the market. At any given market, but especially at indoor markets, vendors should be prepared to leave their booth in place until the regularly scheduled closing time.
17. Price Fixing: Collusion among vendors to raise or lower prices is prohibited, as is using any means to pressure another vendor to raise or lower prices.
18. Identification: Vendors should identify themselves and their place of production.
19. Quality and Grading: Maintaining high quality produce is strongly encouraged. Lower quality products should be graded or labelled accordingly.
20.Smoking: Vendors should not smoke in their booths at outdoor markets. Smoking is prohibited at indoor venues.
21. Pets: Vendors should not bring pets to any market.
22.Parking at indoor markets: When unloading from in front of the building at indoor markets, please move your vehicle to a distant area of the parking lot when finished unloading. This allows better access for the buying public. Regaining a convenient spot for reloading at the end of the market is usually not difficult.
23.Fee Schedule: The schedule of booth fees is reviewed annually, but fees may be adjusted to reflect changing conditions. The current schedule is attached to these rules. Harvest members are eligible for a 10% discount, if they book for a minimum of 12 Saturday summer markets, and pay in full before or at the first market. Executive members receive an additional 10% discount.
24.Promotions: Vendors should budget for participation in special events or promotions at certain markets, usually by the contribution of a small item or distribution of material to customers.
Ratification: These rules and guidelines are reviewed annually. This version was ratified by the Harvest Board of Directors for the 2005 season, and replaces all previous versions.
FARMERS MARKET CHRISTMAS SALES
OPEN TO LOCALS WHO “MAKE IT, BAKE IT OR GROW IT”
No manufactured items…no items you haven’t made yourself or your family has made….
BOOKINGS: Summer MARKET vendors – get yourself on Maggie’s list at the market site starting in October
or call 250-747-8543
BOOTH FEES ARE SET EACH AGM 2010 fees are $35 per market
BOOTH FEES ARE DUE NOVEMBER 1ST – THIS SECURES YOUR BOOTH – FAILURE TO PAY LOSES YOUR SPACE
BOOTH FEES CHEQUES PAYABLE TO: HARVEST or CASH – LEAVE IN ENVELOP AT THE ARTS & REC CENTRE FRONT DESK FOR MAGGIE
SET UP FOR MARKET IS SATURDAY MORNINGS – 8 am to 10 am….you must be ready to sell by 10 am market ends at 3 pm
NO TAKE DOWNS TILL THE MARKET IS FINISHED
FIND THE TABLE WITH YOUR NAME ON IT FOR SET UP
FLOOR PLANS ARE POSTED IN ARTS & REC CENTRE
ELECTRICITY IS AVAILABLE – BRING YOUR OWN EXTENSION CORDS AND WHATEVER YOU NEED FOR YOUR SET UP – LIGHTS etc…
VENDORS ARE RESPONSIBLE FOR THEIR OWN GARBAGE – SPACE MUST BE CLEANED BEFORE YOU LEAVE THE FACILITY
ALL BOOTHS FOR THESE MARKETS ARE PREBOOKED
NO SPACES ARE AVAILABLE FOR DROP IN VENDORS